About the Branch
The Ministerial and Shared Services Branch within the Corporate Division of the Department of Industry, Innovation and Science (DIIS), is the central point of Ministerial and Parliamentary liaison, coordination and support, and is also responsible for the department’s implementation of the whole of government Shared Services Program.
The Shared Services Program is a key part of the Government’s vision for a smaller, smarter and more productive and sustainable public sector and aims to ensure the Australian Public Service (APS) is better positioned to respond to future challenges by transforming traditional operating models. DIIS Shared Services is committed to being a service provider of choice and currently offers Payroll, Finance and related contact centre services. The branch is fast-paced and agile and works as a cohesive unit to deliver high quality, efficient and cost effective corporate services.
The department and the branch offers rewarding careers for customer-focused, excellence-orientated professionals, including ongoing learning and development opportunities, a collaborative and inclusive culture, and flexible and agile work practices to drive innovation and entrepreneurship. The department has a strong focus on inclusion and wellbeing.
Our ideal candidate
The successful candidate will have:
- excellent leadership skills and experience, including the ability to identify, and collaboratively implement, change
- excellent communication, customer service and relationship management skills
- knowledge of APS legislation and other authoritative sources and how they apply in the context of a payroll system
- extensive experience in administration of HRMIS systems including trouble shooting and system configuration
Experience in administration in Aurion is desirable.
What you will do
The Assistant Manager, Aurion Support leads a team responsible for ensuring integrity of the Aurion system and providing support to the Shared Services Payroll team. They lead and oversee tasks such as running fortnightly pays, streamlining processes, on-boarding new clients, maintaining system security and audit controls, and identifying opportunities for improvements to business processes to achieve efficiencies. We currently have eight partner client agencies receiving Payroll Services, each of them having a separate instance of Aurion.
- overseeing running of fortnightly pays for DIIS and client partner employees
- maintaining system integrity and audit controls
- working with internal and external auditors to provide relevant information
- implementing organisation structure changes
- maintaining system security profiles
- testing system upgrades
- overseeing configuration resulting from changes to legislation or Enterprise Agreement updates
- working with the Aurion Development team to prioritise development and configuration activities.
To be eligible for employment in the APS and the department, applicants must be Australian Citizens.
This position requires a Baseline security clearance. The successful applicants will be required to obtain and maintain a clearance at this level.
How to apply
You are required to complete your application online. Aligning your responses with the above job description, provide:
- an explanation of how your skills, knowledge and experience will be relevant to this role (limit your response to between 300 and 500 words)
- tell us about three (3) professional achievements within the last 5 years that you are proud of (limit your total response to between 300 and 500 words)
You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format)
For more information regarding this opportunity, please contact Keryn Valeri, Manager shared Services Payroll and Development at firstname.lastname@example.org, 02 6102 9565.
Learn more about the department
The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.
The department is committed to a workplace culture that builds respect, fosters inclusiveness, promotes diversity, embraces the unique skills and qualities of all our employees and is committed to attracting, recruiting and retaining people with disability. If you require some assistance with your application please contact the Recruitment Team at email@example.com or (02) 6276 1235 or refer to our Applying for a position information.
Select the links on the left-hand side of the page for more useful information about a career with the Department of Industry, Innovation and Science.