About the team
The Australian Building Codes Board (ABCB) is a Council of Australian Government (COAG) standards writing body that is responsible for the development of the National Construction Code (NCC), comprising the Building Code of Australia (BCA) and the Plumbing Code of Australia (PCA). The ABCB is a joint initiative of all three levels of government in Australia. We are a credible and influential organisation, with a mindset and capabilities that engage with and educate our stakeholders on a diverse range of contemporary issues. We have an agile workforce, possessing leading edge technical knowledge. Coupled with a high performing workplace, we deliver stakeholder and industry focussed outcomes through a user-centred approach. For more information about the ABCB, visit our website www.abcb.gov.au.
The role of Executive Officer requires expertise across a broad range of operational functions including administrative, finance and procurement frameworks and government decision-making processes. Strong communication skills, sound judgement and discretion, combined with the ability to solve complex problems for internal and external stakeholders are major components of this role. The ability to prepare complex and/or sensitive corporate documentation will require strong writing skills, while managing competing tasks to meet deadlines requires excellent time management skills. The position reports directly to the Chief Operating Officer and requires management of a small team. Key tasks include provision of high level strategic support to the CEO and Executive, development of the Annual Business Plan, oversight of the Annual Seminar Series and Cadetship program and general liaison between the branch and the wider Department.
Our ideal candidate
The ABCB seeks an individual with the following skills and attributes:
- highly motivated and well organised, with excellent time management skills and will pay attention to detail
- excellent writing skills
- the ability to gain a good understanding of the roles and responsibilities of the division and the department
- sound judgement and decision making abilities, and the ability to prepare high level advice
- well developed problem solving skills and the ability to manage issues; and the ability to coordinate and undertake detailed or sensitive projects that impact on strategic, political or operational outcomes for the agency
- be able to manage key internal/external stakeholder relationships
- have the ability to manage competing priorities and strategic directions to achieve outcomes in line with agency goals and objectives
- be professional, reliable and able to work independently
- have the ability to build and sustain productive working relationships.
What you will do
1. As Executive Officer provide:
a. Facilitation of all corporate support functions and operational requirements for the ABCB Division as required
b. Departmental coordination for risk management, Business Continuity, Senate Estimates, the ABCB workforce strategy and any ad-hoc coordination including legal summons’, FOIs and media enquiries
c. Oversight of the ABCB’s 1300 Enquiry Service, the internal customer management (CRM) system, IP/copyright co-ordination, travel approvals and ad-hoc administrative requirements
2. Project management of the development of the ABCB Annual Business Plan and associated activities, including arranging the ABCB Planning Day and integrating outcomes
3. Project management of the ABCB’s National Seminar series, including:
a. procurement of a professional conference organiser, and associated contract management
b. co-ordination of speakers, content, handouts and development of all seminar requirements in all capital cities and in close collaboration with the professional conference organiser
4. Project management of the ABCB Cadetship Program including oversight of the recruitment process, advertising, short listing, interview process and on-boarding of new cadets
5. Responsive and high level strategic support to the Head of Division, Chief Operating Officer and Divisional Executive
6. Manage a small team.
To be eligible for employment in the APS and the department, applicants must be Australian Citizens.
This position requires a Baseline security clearance. The successful applicant will be required to obtain and maintain a clearance at this level.
Experience managing a small team desirable.
This recruitment process is being used to fill an ongoing Executive Level 1 position. A merit pool may be established to fill future ongoing and non-ongoing Executive Level 1 vacancies should they become available within 12 months from the date advertised.
How to apply
Your application must not contain any classified or sensitive information. This includes in your application responses, resume and any other documents. Applications containing classified information may not be considered by the selection panel.
You are required to complete your application online. Aligning your responses with the above job description, provide:
- an explanation of how your skills, knowledge and experience will be relevant to this role (limit your response to between 300 and 500 words)
- tell us about three (3) professional achievements within the last 5 years that you are proud of (limit your total response to between 300 and 500 words)
You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format)
For more information regarding this opportunity, please contact Trent Bourne at Trent.Bourne@abcb.gov.au or on 02 6213 7132.
Learn more about the department
The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.
The department is committed to a workplace culture that builds respect, fosters inclusiveness, promotes diversity, embraces the unique skills and qualities of all our employees and is committed to attracting, recruiting and retaining people with disability. If you require some assistance with your application, or need this in an alternative format, please contact the Recruitment Team at firstname.lastname@example.org or (02) 6276 1235 or refer to our Applying for a position information.
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