About the team
The National Measurement Institute (NMI), a division within the Department of Industry, Innovation and Science, is Australia's peak measurement body responsible for biological, chemical, legal, physical and trade measurement. The Chemical and Biological Metrology Branch of the NMI is responsible for maintaining and disseminating Australia’s standards for chemical and biological measurements. The Branch also houses Australia’s national laboratories for illicit drugs, sports anti-doping testing and ultra-trace analysis. The Executive administrative team within the Branch provides support to the General Manager and the Branch management team.
Our ideal candidate
As the ideal candidate, you will either have the following personal attributes, skills and experience, or the potential to quickly acquire and apply that knowledge. You will:
- be highly motivated, organised and have excellent time management skills
- be able to manage competing priorities and provide consistently high levels of support
- prioritise work accordingly in times of heavy workload and short deadlines
- have a demonstrated knowledge and experience in the use of a range of office software including the Microsoft Office suite of applications
- have strong attention to detail
- have excellent interpersonal skills including sound writing skills
- be able to work independently as well as part of a team
- be professional and reliable
- have the ability to build and sustain positive working relationships
- have the ability to achieve results in a dynamic work environment
- have personal drive, discretion, integrity, and the ability to maintain strict confidentiality.
Previous experience in procurement activities and human resources co-ordination and advice would be highly desirable.
What you will do
The successful candidate will provide the following executive services:
- Advise on and facilitate procurement assignments for Branch Managers in line with Government Procurement Guidelines, including procurement of capital items and the use of panel providers for service provision.
- Co-ordination of recruitment processes, including contractor panel hiring and student placements, in conjunction with on-boarding of new staff.
- Development of targeted action plans addressing aspects such as learning and development opportunities and staff wellbeing.
- Maintenance and review of Branch governance and compliance activities, including asset management planning and business continuity planning.
- Maintenance of excellent linkages with relevant Corporate Network teams related to Procurement/Finance and People and Planning.
- Secretariat support including minute taking, digital record keeping, drafting of reports.
- Maintaining and updating administrative practices, systems and procedures to improve efficiency and service delivery.
- Delivery of project work related to the successful administration of the branch and the broader institute.
To be eligible for employment in the APS and the department, applicants must be Australian Citizens.
This position requires a Baseline security clearance. The successful applicant will be required to obtain and maintain a clearance at this level.
This recruitment process is being used to fill a current ongoing APS Level 5 position.
A merit pool may be established to fill future ongoing and non-ongoing APS Level 5 vacancies should they become available within 12 months from the date of advertisement of this position.
How to apply
Your application must not contain any classified or sensitive information. This includes in your application responses, resume and any other documents. Applications containing classified information may not be considered by the selection panel.
You are required to complete your application online. Aligning your responses with the above job description, provide:
- an explanation of how your skills, knowledge and experience will be relevant to this role (limit your response to between 300 and 500 words)
- tell us about three (3) professional achievements within the last 5 years that you are proud of (limit your total response to between 300 and 500 words)
You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format)
For more information regarding this opportunity, please contact Lindsey Mackay via firstname.lastname@example.org
or on 02 9449 0125.
Learn more about the department
The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.
The department is committed to a workplace culture that builds respect, fosters inclusiveness, promotes diversity, embraces the unique skills and qualities of all our employees and is committed to attracting, recruiting and retaining people with disability. If you require some assistance with your application, or need this in an alternative format, please contact the Recruitment Team at email@example.com or (02) 6276 1235 or refer to our Applying for a position information.
Select the links on the left-hand side of the page for more useful information about a career with the Department of Industry, Innovation and Science.