Current Vacancies

Assistant Manager, Executive Level 1, Operations, Australian Space Agency

Apply now Job no: 502910
Employment type: Ongoing
Location: Adelaide
Categories: Executive Level 1

About the team

The Australian Government established the Australian Space Agency (the Agency) on 1 July 2018 to put in place a long term structure to support the growth and transformation of Australia’s space industry. The purpose of the Agency is to transform and grow a globally respected Australian space industry that lifts the broader economy, inspires and improves the lives of Australians – underpinned by strong international and national engagement.

The Agency’s governance arrangements are outlined in it Charter. It is a non-statutory, whole-of-government entity located within the Department of Industry, Innovation and Science.

Responsibilities of the Agency includes providing national policy and strategic advice on the civil space sector; coordinating Australia’s domestic space sector activities; leading international space engagement; supporting the growth of Australia’s space industry and the use of space across the broader economy; administering space activities legislation and delivering on our international obligations; and inspiring the Australia community and the next generation of space entrepreneurs.

In conjunction with the Australian Public Service (APS) Code of Conduct and Values, the Agency has specific values that guide how we conduct our business both internally and externally. It is expected that all staff of the Agency closely identify and embrace these values.

Please visit www.space.gov.au to learn more about the Australian Space Agency and understand our values.

Our ideal candidate

The Agency is a high performing, collaborative and fast moving team. The Operations and Communications team is responsible for coordination of all corporate activity across the Agency – mainly: governance, parliamentary, human resources, finance, property, event management and communications. It is a high pressure environment as the team works to meet ministerial requirements and coordination of activity.

Whilst the role is a general operations management position, it is recognised that it may be difficult to have in-depth skills across all areas of corporate relations. In this case, the ideal candidate would have had exposure to a number of areas and detailed experience some or all of the following:

  • Strong understanding of government processes, particularly in the engagement with ministerial offices and other Government agencies;
  • Experience in financial management in a government organisation including an understanding of government budgetary processes;
  • Detailed knowledge of human resource / workforce planning and on-boarding of staff;
  • Experience in the events management and capability to multi-task across a large number of events;
  • Strong writing skills – particularly in writing reports and briefs for a minister or CEO.

These skills would be complemented with:

  • developed innovative approaches and ideas
  • the ability to synthetise complex, large volume or diverse information
  • judgement to identify conclusions and solutions for decision by management
  • strong stakeholder engagement and collaboration skills
  • the ability to foster a culture of continuous improvement, employee engagement, teamwork, integrity and respect
  • ability to take ownership, responsibility and accountability
  • flexibility and adaptability to changing priorities, circumstances
  • the ability to work within a pressurised environment
  • commitment to achieving quality outcomes
  • a deep knowledge of, and compliance with legislative, financial and administrative frameworks, government decision making process and Agency guidelines and regulations (or ability to develop those quickly)
  • the ability to communicate directly, openly and honestly, with high level of integrity
  • the ability to lead a team towards a common objective and demonstrate interpersonal skills at the highest order
  • the ability to respond quickly to requests
  • the ability to plan and manage own work
  • a commitment to embrace and work by the Australian Space Agency values.

What you will do

Key responsibilities of the role will involve working across the Agency to ensure operational elements are responded to quickly. Key responsibilities include:

  • overseeing the day-to-day work requirement of the Office
  • supporting for the Head and Deputy Head of Agency in meetings, events and engagement with other areas of the Department and Ministerial offices
  • managing the reporting requirements of the Agency
  • in line with the Charter, providing the governance and secretariat support to the four governance committees
  • monitoring, reporting and assisting in the development of a budget for the Agency
  • developing and supporting the continual improvements to the workforce plan, including training requirements for the Agency
  • coordinating and responding to formal correspondence to the Agency
  • managing events – including major domestic and international events, as well as the attendance of all staff at conferences and related events
  • providing support to manage complex enquiries from stakeholders
  • supporting the functionality of the Agency
  • during peak workloads, assisting the communications team with media and communications support.

While day-to-day work is anchored in the Operations and Communications team, the Agency operates in a dynamic environment, and it is expected that the successful candidate will flexibly support work in other teams such as the National and International Engagement Team, and the Strategy and Policy team. 

Eligibility

To be eligible for employment in the APS and the department, applicants must be Australian Citizens.

You must have qualifications or working towards qualifications in either human resource management, finance, events or government administration.

Security Clearance

This positions requires a minimum baseline security clearance. The successful applicant will be required to obtain and maintain a clearance at this level. The Agency may determine that a higher classification is required and will organise this if required.

Notes

The Australian Space Agency is advertising five roles, each unique to the position. Applying for one position does not automatically indicate your interest in other roles. You will need to submit applications for each role you are interested in.

All roles are based in Adelaide central business district.

A candidate information session for all available roles in the Australian Space Agency was held on 11 April from 1pm – 2pm at the interim offices of the Australian Space Agency, 26 Franklin Street, Adelaide.

View an overview of the recent information session [3.94MB PDF] [8.99MB DOCX]

Candidates that are shortlisted for interview will be advised in late May/early June.

The Agency intends to create a merit list for all advertised roles that can be used to fill future vacancies.

Applicants who have previously applied for roles within the Australian Space Agency under previous recruiting rounds are welcome to apply again, as the criteria differ for these roles.

How to apply

Your application must not contain any classified or sensitive information. This includes in your application responses, resume and any other documents. Applications containing classified information may not be considered by the selection panel.

You are required to complete your application online. Aligning your responses with the above job description, provide a combined response to the questions of 700 – 1000 words:

  1. an explanation of how your skills, knowledge and experience will be relevant to this role.
  2. tell us about three (3) professional achievements that you are proud of.

You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format)

Contact information

For more information regarding this opportunity, please contact Anntonette Dailey on enquiries@space.gov.au or via 02 6276 1166.

Learn more about the department

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.

The department is committed to a workplace culture that builds respect, fosters inclusiveness, promotes diversity, embraces the unique skills and qualities of all our employees and is committed to attracting, recruiting and retaining people with disability. If you require some assistance with your application, or need this in an alternative format, please contact the Recruitment Team at recruitment@industry.gov.au or (02) 6276 1235 or refer to our Applying for a position information.

Select the links on the left-hand side of the page for more useful information about a career with the Department of Industry, Innovation and Science.

Advertised: Cen. Australia Daylight Time
Applications close: Cen. Australia Standard Time

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