Current Vacancies

Executive Assistant Positions, APS Level 4 and 5, Several Divisions

Apply now Job no: 503080
Employment type: Non-Ongoing - Specified Term, Ongoing
Location: Canberra
Categories: APS Level 4, APS Level 5

About the roles

Are you an experienced Personal or Executive Assistant with superior organisational skills, who takes pride in providing high-level support to executive teams? Are you highly motivated, and have a positive, driven attitude? 

The department is seeking experienced, high performing, and motivated individuals to work as Executive Assistants at the APS 4 and APS 5 levels across all divisions. Executive Assistants at the APS 4 level will support one or more General Managers (Senior Executive Service Band 1). As an APS 5 you will support a Head of Division (Senior Executive Service Band 2) and provide high level stakeholder management.

Our ideal candidates

Suitable candidates will:

  • have excellent time management skills
  • be able to manage multiple demands and prioritise work accordingly
  • have a strong attention to detail
  • have excellent interpersonal skills.

You will be responsible for providing high level executive and administrative support to SES officers and their division and/or branch more broadly, and will demonstrate excellent organisation and office management skills.

Our work is supported by building a high performance organisation. We continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a rapidly changing and challenging environment.


To be eligible for employment in the APS and the department, applicants must be Australian Citizens.

Security Clearance

These positions require a minimum Baseline security clearance. The successful applicants will be required to obtain and maintain a clearance at this level. Some roles will require a higher level security clearance. If you are offered a role and do not have a current security clearance, we will work with you to arrange for this to be undertaken.

Merit pool

This recruitment process will be used to fill current ongoing and non-ongoing APS Level 4 and APS Level 5 roles. A merit pool of suitable candidates will be established to fill future ongoing or non-ongoing APS Level 4 and APS Level 5 positions as they become available in the 12 month period from the date advertised.

Information sessions

We will be holding two information sessions at Industry House, 10 Binara St Canberra City as outlined below:





20 May 2019

12:30pm – 1:30pm


22 May 2019

5:30pm – 6:30pm

Please arrive 10 minutes prior to the start time to allow for visitor sign in.

If you are unable to attend an information session, please refer to the Candidate Package for detailed information about the opportunities and department. Download File Candidate Package - Executive Assistant 052019.docx

How to apply

Your application must not contain any classified or sensitive information. This includes in your application responses, resume and any other documents. Applications containing classified information may not be considered by the selection panel.

You are required to complete your application online. Aligning your responses with the above job description, provide a one page pitch outlining how your skills, knowledge and experience will be relevant to this role.

You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format)

Contact information

For more information regarding this opportunity, please contact Recruitment 02 6276 1235 or via email at

Learn more about the department

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.

The department is committed to a workplace culture that builds respect, fosters inclusiveness, promotes diversity, embraces the unique skills and qualities of all our employees and is committed to attracting, recruiting and retaining people with disability. If you require some assistance with your application, or need this in an alternative format, please contact the Recruitment Team at or (02) 6276 1235 or refer to our Applying for a position information.

Select the links on the left-hand side of the page for more useful information about a career with the Department of Industry, Innovation and Science.

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

Back to search results Apply now Refer a friend

Share this:

| More


Filter results

Work type




Share this:

| More