Current Vacancies

FOI Officer, APS Level 6, Chief Operating Officer Group

Apply now Job no: 508763
Employment type: Ongoing
Location: Canberra
Categories: APS Level 6

About the team

The Freedom of Information (FOI) team processes applications under the Freedom of Information Act 1982 for the whole department of Industry, Science Energy and Resources and provides assistance and advice on Freedom of Information Act to four Ministers’ offices.

FOI officers coordinate and manage FOI requests and external consultations with the Department, as well as maintaining the FOI database (LEX), information and statistics for reporting purposes.

The FOI team currently consists of three FOI officers, supervised by a Principal Legal Counsel, and sits within the department’s Legal Audit and Assurance Branch.

Our ideal candidate

The department is looking for a candidate who is able to manage a busy practice with tight deadlines and competing priorities. 

Our ideal candidate will have;

  • excellent attention to detail as well as exceptional communication skills, both with your peers and with staff across the department, including Senior Executive officers
  • enjoy working in a fast-paced environment, be responsive and flexible and able to learn new systems quickly
  • be able to work autonomously but seek assistance and training when required. 

Previous FOI experience is not required but is desirable.

What you will do 

FOI officers process FOI requests to ensure responses are made in required timeframes and undertake a range of other duties relating to the department’s FOI requests.

As an FOI officer, you will play an essential role in the strategic oversight of FOI matters under the supervision/in conjunction with the Senior FOI officers. 

You will be responsible for:

  • Processing FOI requests within statutory timeframes and in accordance with the FOI Act and Guidelines
  • Assessing documents in accordance with the FOI Act and preparing an appropriate schedule of documents
  • Consulting with other Commonwealth agencies and private entities in relation to documents
  • Conducting research for decisions including relevant legislation, Guidelines, case law and OAIC published decisions to ensure decision makers have sufficient information to formulate decisions on FOI matters
  • Drafting FOI decision letters (including charges decisions) as well as preparation of standard and complex correspondence
  • Collection of any applicable charges payments, preparation and dispatch of documents for release in accordance with the FOI Act
  • Providing assistance to the relevant decision maker for any review application or complaints lodged subsequent to the FOI decision
  • Maintaining proper records of FOI matters and statistics for reporting purposes, including preparation of reports for OAIC and departmental executives
  • Ensuring disclosure log entries are compliant with the FOI Act
  • Contributing to the development of the Department’s FOI policy and procedures
  • Provision of FOI training when required
  • Developing and maintaining effective internal and external working relationships for FOI matters through consultation and sharing of information
  • Maintaining up to date knowledge of the FOI Act, Guidelines, policies and procedures
  • Providing assistance to the Senior FOI Officers and Principal Legal Counsel
  • Ensuring that best practice and consistency is achieved in FOI request management and processing.

Eligibility

To be eligible for employment in the APS and the department, applicants must be Australian Citizens.

Security Clearance

These positions require a Baseline security clearance. The successful applicants will be required to obtain and maintain a clearance at this level.

Notes

The department supports flexible work arrangements.  The successful candidate could work in the department’s Canberra office full time or work some of the time remotely. 

This process is being used to fill an immediate vacancy. A merit pool may be established and used to fill future vacancies for 12 months from the date the vacancy was advertised in the Gazette.

How to apply

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. Applications containing classified information may not be considered by the selection panel.

You are required to complete your application online. Provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 5000 characters (approximately 750 words) and should align to the job description.

You are also required to provide your current CV with your application. CVs must be in .doc, .docx, or .pdf format.

Accessible application documentation is available in other formats on request. Please contact recruitment@industry.gov.au or (02) 6276 1235 if you require assistance with your application.

Contact information

For more information regarding this opportunity, please contact Heather Davidson at Heather.Davidson@industry.gov.au.

Learn more about the department

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.

The department is committed to a workplace culture that is respectful, inclusive, and diverse, where all employees have a sense of belonging and can bring their authentic whole selves to work every day. We encourage applications from Aboriginal and/or Torres Strait Islander people, mature age, people with disability, culturally and linguistically diverse people and people of the LGBTIQA+ community, including transgender, gender diverse, and intersex people. Please contact our Inclusion team at inclusion@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss this in more detail.

Please refer to our Applying for a position information for additional information on how to apply.

Select the links on the left-hand side of the page for more useful information about a career with the department.

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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