About the roles
Our Executive Assistant (EA) roles cover a range of duties and activities in support of all executive levels in the Department of Industry, Science, Resources and Energy (DISER).
These roles require a dynamic team player who enjoys working with stakeholders and team members and playing an instrumental role in supporting our Executive to meet DISER priorities.
As an employer of choice, we continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a changing and challenging environment.
Our ideal candidates
Our ideal candidates will have skills in organisational and office management and help to foster the innovation, diversity and inclusion in the department and in our people.
Positions are available across various areas of the department. We are seeking enthusiastic, professional and motivated individuals with a commitment to:
- the highest levels of ethical behaviour, integrity and professionalism
- the values and behaviours of the organisation
- developing their skills and knowledge
- client service and responsive to requests.
What you will do
You will provide high level executive support and office management services to SES officers and their group, division or branch.
Specific Duties and Responsibilities include:
APS Level 4
- Address routine to moderately complex enquiries, responding to internal and external queries
- Liaising with internal and external stakeholders
- Under general direction you will coordinate correspondence, corporate documentation, papers, talking points, research papers, briefs, and other communications
- Provide support and guidance to your Executive’s branch including corporate support, and
- Actively assist and manage multiple priorities for your Executive.
APS Level 5
- Monitor and track incoming documents to ensure correspondence is triaged and actioned accordingly
- Under limited direction you will coordinate correspondence, corporate documentation, papers, talking points, research papers, briefs, and other communications
- Liaise with stakeholders and assist with the resolution of moderately complex to complex policy, project or operational issues, responding to their needs and expectations as required
- Mentor and support others, using experience to provide coaching and guidance that builds capability
- Provide support and guidance to your Executive’s division including corporate support
- Proactively assist and pre-empt the priorities for your Executive.
To be eligible for employment in the APS and the department, applicants must be Australian Citizens.
These positions mainly require a Baseline security clearance. The successful applicants will be required to obtain and maintain a clearance at this level. Some roles will require a higher level security clearance. If you are offered a role and do not have a current security clearance, we will work with you to arrange for this to be undertaken.
This recruitment process will be used to fill current ongoing and non-ongoing APS roles. A merit pool of suitable candidates will be established to fill future vacancies as they become available in the 12 month period from the date advertised.
Non-ongoing opportunities may be offered for a specified term for up to 18 months with a possibility of extension (up to 3 years).
The Department is a strong supporter of flexible work arrangements and this role suits both full time and part time candidates.
How to apply
Your application must not contain any classified or sensitive information. This includes in your application responses, resume and any other documents. Applications containing classified information may not be considered by the selection panel.
You are required to complete your application online. Aligning your responses with the above job description, provide a pitch of no more than 3000 characters (approximately 500 words), outlining how your skills, knowledge and experience will be relevant to this role.
You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format)
For more information regarding this opportunity, please contact Amy Mackenzie, (02) 6102 9285 or via email at Amy.Mackenzie@industry.gov.au.
Learn more about the department
The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include part time working arrangements, working from home or other arrangements as agreed by all parties.
The department is committed to a workplace culture that is respectful, inclusive, and diverse, where all employees have a sense of belonging and can bring their authentic whole selves to work every day. We encourage applications from Aboriginal and/or Torres Strait Islander people, mature age, people with disability, culturally and linguistically diverse people and people of the LGBTIQA+ community, including transgender, gender diverse, and intersex people. Please contact our Inclusion and Capability team at Diversity@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss this in more detail.
Please contact firstname.lastname@example.org or (02) 6276 1235 if you require assistance with your application. Alternatively please refer to our Applying for a position information.
Select the links on the left-hand side of the page for more useful information about a career with the department.