Executive Assistant & Administration Officer, APS level 5, National Offshore Petroleum Titles Administrator (NOPTA)

Apply now Job no: 510685
Employment type: Ongoing
Location: Perth
Categories: APS Level 5, Administration

About the team

The National Offshore Petroleum Titles Administrator (NOPTA) administers titles and data management for petroleum and greenhouse gas (GHG) titles in Australian Commonwealth waters.

We are looking for a high performing Executive Assistant & Administration Officer to join our Perth office. This is a pivotal role which provides administrative support to ensure that our office runs smoothly. The successful candidate will be responsible for a diverse range of administrative tasks within a cross-functional team. The role is fast paced and exciting and contributes to national prosperity through administering the development of Australia’s offshore resources.

Our ideal candidates

Our candidates need to be able to thrive in a busy and supportive team environment. Our ideal candidates have skills and experience at the APS 5 in line with the APSC Work level standards and be able to demonstrate the following:

  • Experience in providing a wide range of administrative support.
  • The ability to interpret and follow policy and processes and to assist staff in meeting their corporate obligations.
  • An ability to work constructively under limited supervision.
  • A high level of attention to detail.
  • Well-developed communication skills (verbal and written) and the ability to build and maintain effective relationships.
  • Sound judgement and initiative to implement continuous improvement.
  • Highly developed skills using the Microsoft Office suite.

The following qualities are highly desirable:

  • Experience within a government organisation.
  • Experience using TechnologyOne or other financial management information system.

What you will do

  • Executive Assistant to General Manager – travel bookings, arrange meetings, credit card reconciliations.
  • Accounts Payable – process tax invoices and match to corresponding contracts.
  • Office administration – coordinate the Perth and Melbourne offices:
    • Assist with the Perth office re-fit.
    • Property maintenance.
    • Maintain office procedures, answer reception phone and meet/greet visitors, mail, couriers, order stationery and supplies and maintain registers.
  • Travel - flights, accommodation and itineraries.
  • Events - co-ordinate NOPTA events, including planning days, external meetings and international conferences, includes organising travel and accommodation.
  • Assist team members of the Business Support Unit, as and when required, including finance and banking tasks.


To be eligible for employment in the APS and the department, applicants must be Australian Citizens.

These positions require a Baseline security clearance. The successful applicant will be required to obtain and / or maintain a clearance at this level.


NOPTA supports flexible work arrangements in line with the Department’s policies.

A merit pool may be established to fill future ongoing APS 5 vacancies should they become available within 18 months from the date of advertising.

How to apply

You are required to submit your application online.

In no more than 6500 characters (approximately 1000 words), please explain why you are the best candidate for the position, including how your skills, knowledge and experience will be relevant to the role and should align to the job description.

You are also required to provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. Applications containing classified information may not be considered by the selection panel.

Contact Officer

For more information about these positions, please contact Fiona Pekin at fiona.pekin@nopta.gov.au or on 08 6424 5304.

Learn more about the department

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include full time/part time working arrangements, working from home or other arrangements as agreed by all parties.

The department is committed to a workplace culture that is respectful, inclusive, and diverse, where all employees have a sense of belonging and can bring their authentic whole selves to work every day. We encourage applications from Aboriginal and/or Torres Strait Islander people, mature age, people with disability, culturally and linguistically diverse people and people of the LGBTIQA+ community, including transgender, gender diverse, and intersex people. Please contact our Inclusion team at inclusion@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss this in more detail.

Please refer to our Applying for a position information for additional information on how to apply.

Select the links on the left-hand side of the page for more useful information about a career with the department.

Advertised: W. Australia Standard Time
Applications close: W. Australia Standard Time

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