Executive Assistants, APS Level 4, Multiple Divisions

Apply now Job no: 511052
Employment type: Ongoing
Location: Canberra
Categories: APS Level 4, Administration

About the team

The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

The department has an active EA Network Committee that coordinate an array of support to all EAs across the department and its associated portfolio agencies, including providing networking opportunities. The main focus of the EA Network Committee is to create a collaborate culture and foster a cohesive team environment.

Our ideal candidate

Our ideal candidates will:

  • have excellent time management skills
  • be able to manage multiple demands and prioritise work accordingly
  • display attention to detail
  • have excellent interpersonal skills
  • demonstrate discretion and integrity across your work
  • be comfortable and adaptable to changing priorities.

The department is looking for enthusiastic support staff that are willing to go the extra mile to ensure the smooth running of their Executive’s team. Previous EA experience is not required if the ideal candidate has the right attitude, personality, and approach.

Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.

What you will do

You will be responsible for providing high level executive and administrative support to SES officers and their division and/or branch more broadly, and will demonstrate excellent organisation and office management skills.

Our work is supported by building a high performance organisation. We continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a rapidly changing and challenging environment.

Key duties of the APS4 will include:

  • Managing and organisation of your Executive and team’s inboxes, calendars, and appointments.
  • Managing workflows of your Executive and ensuring priories and timeframes are met.
  • Managing the processes and systems of the branch and/or division including preparation of committee meetings.
  • Organisation of travel and finance of your Executive.
  • Providing general administrative support to your executive and their branch including distributing information, preparing meeting agendas, record keeping and tracking of correspondence.
  • Providing support to other Executives in the division when required.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

A merit pool will be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.


The department does currently offer flexible work opportunities for many roles. Flexible or remote work arrangements may be considered, however that will be at the discretion of the Executive you support. Most of the positions are available and would be filled in Canberra.

How to apply

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.

You will need to provide a pitch and written responses explaining how your skills, knowledge and experience will be relevant to this role and why you feel you would be successful in this position. Candidates should avoid duplicating information that can be found elsewhere in your application i.e. your CV.  

Candidates may submit a Download File Executive Assistant Referee Report.docx, on the template provided, from your immediate supervisor endorsing your successful performance of previous or current similar roles undertaken. Your referee must be able to speak to how you will perform in the advertised role.

If candidates are unable to provide a written referee report at the application stage, a written referee report can be obtained during or after the assessment.  

Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Accessible application documentation is available in other formats on request. Please contact recruitment@industry.gov.au or (02) 6276 1235 if you require assistance with your application.

Contact information

For more information regarding this opportunity, please contact Eden Sparkes-Trapp on 02 6213 7377 or Eden.Sparkes-Trapp@industry.gov.au.

Learn more about the department

The department’s Enterprise Agreement and policies provide for a flexible working environment to assist staff balance their work and home life. Staff and managers work together to balance the operating needs of the work unit with the needs of the individual. Options may include full time/part time working arrangements, working from home or other arrangements as agreed by all parties.

The department is committed to a workplace culture that is respectful, inclusive, and diverse, where all employees have a sense of belonging and can bring their authentic whole selves to work every day. We encourage applications from Aboriginal and/or Torres Strait Islander people, mature age, people with disability, culturally and linguistically diverse people and people of the LGBTIQA+ community, including transgender, gender diverse, and intersex people. Please contact our Inclusion team at inclusion@industry.gov.au for a confidential discussion if you identify from any of these diverse backgrounds and would like to discuss this in more detail.

Please refer to our Applying for a position information for additional information on how to apply.

Select the links on the left-hand side of the page for more useful information about a career with the department.

Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time

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