Executive Assistant, APS Level 6, Department Executive

Apply now Job no: 511875
Employment type: Ongoing
Location: Canberra
Categories: APS Level 6, Administration

About the department

The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

Our ideal candidate

The Executive Assistant requires excellent written and oral communication skills and will need to be extremely proficient in a range of computer based applications to develop correspondence, reports and presentations. As a critical member of the team that supports the Deputy Secretary and working operations of the office, you will work closely with the Executive Officer and be receptive to tasking from multiple officers at varying levels of seniority. 

To be an ideal candidate you will:

  • have initiative, a can-do, positive attitude and would describe yourself as a person who can balance multiple competing priorities, meet timeframes and perform in a high-pressure environment with limited direction.
  • be highly organised and an adept multi-tasker who can triage and reprioritise tasks.
  • have initiative, judgement and discretion and can add value, recognise issues and anticipate and respond to the needs of the SES Officer/s you are working with
  • be highly approachable and a relationship builder who can negotiate confidently with a range of key internal and external stakeholders
  • have excellent verbal, written communication and inter-personal skills
  • be confident meeting timeframes and managing your own workflow

Ideally, applicants will have a minimum of three years of experience providing executive and administrative support to senior executive officers, or to those in equivalent roles. Qualifications in office support or administration/management would be desirable. 

Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.

What you will do

Working in a high-pressure environment with competing demands, the Executive Assistant will have exceptional time management and prioritisation skills, ability to maintain a high degree of confidentiality, have a flexible and agile approach to work and be confident in providing advice and communicating effectively on behalf of the Deputy Secretary in a timely manner.

As an experienced Executive Assistant, in this position you will:  

  • provide high-level administrative assistance to the Deputy Secretary
  • undertake and lead high-level administrative tasks and logistics that support the department including phone and email management, scheduling tasks, records management, human resources planning and actions, procurement, meeting and event management, and travel and accommodation
  • provide operational technical advice and support to department staff and senior management and manage the resolution of issues or complaints
  • handle sensitive information, maintain confidentiality and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values
  • develop and maintain complex internal and external relationships with stakeholders and lead and guide the Executive Assistant cohort for the Group
  • use department systems effectively such as Expense8, TechOne and PDMS and as required develop complex workplace documents such as briefings, reports and correspondence
  • developing and manage information resources such as procedures, processes and documents and manage or coordinate a program, project or initiative as required.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

A merit pool will be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

The department does currently offer flexible work opportunities for many roles. Flexible or remote work arrangements may be considered, however that will be at the discretion of the Executive you support. Most of the positions are available and would be filled in Canberra.

How to apply

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.

You will need to provide a 750 word pitch explaining how your skills, knowledge and experience will be relevant to this role and why you feel you would be successful in this position. Candidates should avoid duplicating information that can be found elsewhere in your application i.e. your CV.  

Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Accessible application documentation is available in other formats on request. Please contact recruitment@industry.gov.au or (02) 6276 1235 if you require assistance with your application.

Please refer to our Applying for a position information for additional information on how to apply.

Contact Information

For more information on this vacancy, please contact Belinda Smith on 02 6213 6672 or belinda.smith@industry.gov.au

Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time

Back to search results Apply now Refer a friend